Requests for Analytic Data
Step 1: Prepare your data request
Timeline: 1-2 weeks
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The CCQI Project Management team will reach out to schedule a consultation to discuss your project’s aims, budget, and timeline.
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Download the remaining forms and DUAs required for your request and complete them.
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Once you’ve collected all the required forms and signatures, submit all documents to the CCQI Project Management team for their review.
Forms and DUAs required for all CCQI Data Requests
- CCQI Data Request Form
- CCQI Data Use Acknowledgement (Signed by PI)
- IRB Approval Letter
Required for NC Medicaid
- Research Request for Access to Health Information
- 1 signed copy per data user: NC Medicaid Data Use Acknowledgment
- Medicaid Claims Data Variable List with requested variables selected
Required for BCBSNC
- CCQI BCBSNC Researcher DUA (Signed by PI and any data users)
- BCBSNC Claims Data Variable List with requested variables selected
Required for NC SHP
- State Health Plan Data Request Form
- Acknowledgement of SHP Reporting Requirements (Signed by PI)
- SHP Claims Data Variable List with requested variables selected
Step 2: Submit your request for approval
Timeline: 1-2 months
Your request will first be reviewed by a UNC Oversight Committee. This committee may request additions/revisions to your request prior to final approval.
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Once approved by UNC, your request will be sent to each relevant data owner for approval. The data owners may also require edits to the request before approving.
CCQI Oversight Committee Evaluation Criteria:
- Is the research question one that is in keeping with the overall focus of the Initiative and important to be answered, for North Carolinians or the US health system as a whole, either from a policy or practice
perspective? - Can the research question be adequately answered using the requested database? Are there an adequate number of cases to be studied for the proposed analysis? Are the right data elements available and specified? For the key data elements needed, is the quality of the data adequate?
- Is the proposed methodology sound and viable with respect to the research questions, population and data requested?
- Does the research team possess the requisite skills/experience and proposed resources to conduct the research with high standards and in an adequately specified time frame?
Step 3: Get your data!
Timeline: 1-2 months
The CCQI project Management team will reach out to you once your project is approved to introduce you to your assigned Sheps programmer(s).
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Sheps programmers will begin extracting your project-specific analytic dataset from the master data. Data prep time depends on the capacity and complexity of the request.
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If you aren’t already accessing Sheps servers, you will need to sign Sheps’ user agreements here and familiarize yourself with using the Sheps Research Computing Cluster.
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Our programmers will work with you to ensure that the data extract meets your specifications.
Happy researching!
More questions?
Check out our FAQs or contact us anytime at ccqi@schsr.unc.edu.